The MLA format, or Modern Language Association format, is a typical writing style for academic papers, particularly in the humanities. If you’re a student or writer, mastering MLA format in Word can significantly improve the quality and credibility of your work. This long-form guide will provide you with all the information you need to set up MLA format easily using Microsoft Word.
Table of Contents
What is MLA Format?
MLA format is a standardized style for writing and documenting scholarly papers. It addresses margins, font size, title pages, in-text citations, and works cited pages. Following MLA guidelines ensures your paper looks professional and makes it easier for readers to follow your arguments and sources.
Getting Started with MLA Format in Word
Setting Up Your Document
- Open a New Document: Open Microsoft Word and click on a new blank document.
- Margins: Set all margins to 1 inch. You can do this by navigating to “Layout” in the top menu and selecting “Margins.” Choose the “Normal” setting, which sets all margins to 1 inch.
- Font: Use Times New Roman at size 12 for best results. Go to the “Home” tab and change the font type and size to Times New Roman, 12 pt.
- Spacing: MLA format requires double spacing throughout the document. In the “Home” tab, open the paragraph settings and select “Line Spacing Options.” Choose “Double” from the drop-down menu.
- Header & Page Numbers: Click on “Insert” from the top menu, select “Header,” and then “Blank.” On the right-hand side of the header, type your last name followed by a space. Then click on “Page Numbers,” select “Top of Page,” and choose “Plain Number 3.”
The First Page
- Heading: MLA format skips a separate title page. Place a heading at the top left corner of the first page. This heading includes:
- Your full name
- Your instructor’s name
- The course name
- The date (Day Month Year, e.g., 15 October 2023)
- Title: Center the title using title case capitalization (capitalize essential words). Avoid making the title bold, italicized, or underlined.
- Introduction: Begin your essay immediately after the title.
Section Headings and Subheadings
MLA format in Word allows for different levels of headings to structure your document. Typically, essays and research papers will have section headings.
- Main Headings (Level 1): Centered, in title case, not bold or italicized.
- Subheadings (Level 2): Left-aligned, in title case, not bold or italicized.
Example:
- Causes of Climate Change (Level 1)
- Human Activities (Level 2)
In-Text Citations
MLA format requires in-text citations for any information or quote that is not yours. Place the author’s last name and the page number in parentheses for the in-text citation.
Example:
- “Climate change is a pressing issue affecting the world today” (Smith 23).
Using In-text Citations in Word
- Direct Quotes: Include the author’s last name and the page number.
- Paraphrasing: When summarizing or paraphrasing ideas, include the author’s last name and the page number.
Works Cited Page
The works cited page is a critical component of MLA format. It lists all the sources cited in your paper.
Creating a Works Cited Page in Word
- Insert a New Page: At the end of your document, go to “Insert” and then “Page Break.”
- Title: Center the title “Works Cited” at the top of the new page.
- Entries: Start each citation on a new line, using a hanging indent for lines after the first.
- Alphabetization: List all sources alphabetically by the author’s last name.
Example Entries:
- Book: Smith, John. Climate Change and Its Effects. Green Publishing, 2020.
- Article: Johnson, Emily. “The Future of Renewable Energy.” Environmental Journal, vol. 15, no. 2, 2021, pp. 45-58.
Tips for MLA Format in Word
Use Styles for Consistency
Microsoft Word includes “Styles” to keep content uniform. You can create and modify styles for headings, body text, and citations, making it easier to format your document correctly.
- Creating a Style
- Highlight a piece of text with the desired formatting.
- Right-click the text and select “Styles,” then “Save Selection as a New Quick Style.”
Check Your Work
Before submitting your document:
- Review Citations: Ensure all in-text citations match references in the works cited page.
- Proofread: Look for any spacing, font size, and alignment inconsistencies.
- Use MLA Guide: Refer to the MLA Handbook or other reliable resources to ensure compliance.
Frequently Asked Questions Related to MLA Format In Word
Q. What is MLA format?
A. MLA format is a style guide for writing and citing sources in the humanities, especially in English studies. It stands for Modern Language Association.
Q. How do I set 1-inch margins in Word for MLA format?
A. To set 1-inch margins in Word, go to the “Layout” tab, click on “Margins,” and then select “Normal,” which sets all margins to 1 inch.
Q. What font and size should I use for MLA format?
A. For MLA format, use a readable font like Times New Roman; the font size should be 12 points.
Q. How do I format a heading in MLA style in Word?
A. In MLA format, your heading should include your name, instructor’s name, course name, and the date. Align this information to the left and double-space it.
Q. What is the correct way to create a Works Cited page?
A. The Works Cited page comes at the end of your document. Begin on a new page, title it “Works Cited,” and list sources alphabetically by the author’s last name, with hanging indentation.
Q. How do I create in-text citations in MLA style?
A. To cite within the text using MLA format, place the author’s last name and the page number in parentheses, formatted like this: (Smith 23).
Q. How do I double-space my document in Word for MLA format?
A. To double-space your document, select the text, go to the “Home” tab, click on the “Line and Paragraph Spacing” button, and choose “2.0.”
Q. Should I include a page number in MLA format?
A. Yes. Place your last name and the page number in the upper right corner of each page, for example, Smith 1.
Q. How do I create a title in MLA format?
A. Center the title, ensuring it matches the font and size of the rest of the paper. Do not apply bold, italics, or underlining to the title.
Q. Where do I place the date in an MLA formatted paper?
A. The date goes at the end of your heading, right under the course name. Format it as day, month, or year, like this: 14 October 2023.
Conclusion
Mastering MLA format in Word isn’t as challenging as it seems. By following these steps, you can create a professional and well-organized document. Properly formatted papers make a strong impression and boost your credibility as a writer or student.
By effectively understanding and applying MLA guidelines, your academic writing will meet the standards expected in educational and professional communities. So, open Microsoft Word and start practicing today!
